On a weekly basis we have many questions about how and when to use a cover letter. Here are some important points to remember when creating and using a cover letter.

As a rule of thumb, it is always a good idea to include a cover letter with all responses as it will help an employer identify key points about you. Your cover letter should be used to get the attention of the hiring authority in efforts to create further correspondence. It is important to remember that the cover letter is a tool used by employers to see how well you fit the role of an available position.

At the top of the cover letter include your name, address, phone, fax and e-mail address. This is important just in case your cover letter and resume become separated. Make sure to double check the spelling on this information several times. It would be unfortunate to be overlooked just because you provided improper means for correspondence. Believe it or not, the most misspelled word on a resume is the applicant’s name. Having a friend look at the finished product is another great way to be sure that your cover letter is mistake free. <p>

The first few sentences of a cover letter are the most important, so make them count. The reader will look for facts and information their eyes will grab with ease. Be precise and to the point, as letters longer than one page may not be read through their entirety.

Within the first paragraph remember to include the specific job title you are referencing and how you learned about the job opening, whether it was through a classified ad, a friend, a current employee or online posting. It is also important to include how you can be an asset to the company and why you are interested in the position. A specific statement and reason why you are the right person for the position is a way to grab the readers attention and further clarify your enthusiasm.

In closing, let the hiring authority know that you will follow up with them soon to confirm receipt of your correspondence. This will give you another opportunity to show your initiative and increase your chances of continuing further steps towards gaining a position.